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Administrative Assistant -Travel and Accounting Group

Administrative Assistant -Travel and Accounting Group
Donde la Gente Minera Encuentra a su Gente

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Número de Aviso en CareerMine: 1796693Resumen del Aviso
Título: Administrative Assistant -Travel and Accounting Group Número de Identificación del Aviso del Empleador: AUS0003JO
Ubicación: Vancouver BC Fecha de Colocación: agosto 16, 2019
Empleador: Suscriptor - Loguear para ver el Nombre de la Compañía Fecha Límite: agosto 27, 2019

Administrative Assistant -Travel and Accounting Group

We are seeking an energetic and enthusiastic person for the role of Administrative Assistant;Travel & Accounting based in our Vancouver, BC office. As a member of the Finance team, you will help to deliver efficient management of our costs and expenses as well as assist with organizing travel for the [Company] staff in the North American region. Accuracy and the ability to manage multiple tasks in one day are hallmarks of our team.

Job Description
  • Prepare bank deposits and perform daily bank runs.
  • Monitor email inboxes and file hard & soft copy documents for a multitude of legal entities.
  • Print supplier cheques, do follow-ups for signatures, and prepare for mailing or take
  • to the bank for payment.
  • Call suppliers for missing invoices and banking details for electronic payments.
  • Open and distribute mail to accounting staff and act as a liaison with the Office
  • Services team for office supplies and periodic data archiving.
  • Assist the AR team with preparing backup for client invoices, completing vendor forms, printing & mailing/couriering client invoices as required, and coordinating signatures for client invoice documentation.
  • Administrative duties for the Finance team as required (i.e. organize team functions, run errands, keep the Finance team space organized and tidy, etc.).
  • Assist the Regional Travel Specialist with coordinating [Company] personnel travel arrangements for both international and domestic travel including air, car, and hotel bookings
  • Provide travellers with country specific details including travel itinerary, travel advisories, project related arrangements and travel agent after hour contact details.
  • Administer the domestic and expatriate travel medical policies offering travelers information to ensure they are aware of policies and procedures.
  • Coordinate [Company] personnel travel arrangements by ensuring that all international and domestic travel arrangements including medical and visa requirements are processed in a timely, efficient manner and that all information and documentation is accurate.


  • Minimum of 1+ years' experience working in a professional office environment.
  • Travel booking experience (air, hotel, vehicles, short/long term accommodations).
  • Attention to detail and very strong organizational skills.
  • Competencies with MS Office (Word, Excel, Outlook), ERP system such as Oracle, SAP Concur travel software.
  • The ability to grasp new concepts and learn quickly.
  • Work accurately and efficiently with attention to detail.
  • The ability to interact effectively in a team environment or work independently as required.
  • Excellent verbal and written communication skills.
  • Good knowledge of world geography.
  • Good time management skills and ability to prioritize tasks to meet conflicting deadlines of tasks.
[Company] is a global leader in consulting, engineering, project management and operations solutions for the resources and energy sectors. As a member of our team you'll be encouraged to embrace challenges and discover innovative solutions to each and every project. For that, you'll receive a competitive remuneration package and the opportunity to pursue your career path.

If this role sounds like you, please submit a detailed application directly to this posting. We thank you for your submission and will contact you if we need further information, or if we wish to progress to interview.


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